| PowerPoint Manual | |
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Finding and opening PowerPoint |
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Choosing the format of your slides |
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Saving your presentation |
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Undoing a mistake |
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Changing the background |
| -solid
colour -gradient -texture -pattern -picture |
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What to do if one object on your slide is hidden behind another |
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Working with text |
-typing
and formatting text |
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Working with images |
| -inserting
an image -moving an image -resizing an image -deleting an image or empty image box -advanced options |
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Formatting master slides (templates) |
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Making a new slide |
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Switching between normal, outline, and slide sorter views |
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Previewing your slideshow while working on it |
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Adding AutoShapes |
-inserting
an AutoShape |
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Adding animations |
| -how
to animate a slide object -changing or deleting existing animations -making two objects animate at the same time |
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Adding audio |
| -inserting
an audio file -why can't I find and insert my audio files? -differences between Macs and PCs -animating sounds to play, pause, and stop |
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Adding video |
| -supported
video formats -inserting a video file -advanced options (incl. full-screen projection) -what to do if you can't insert your video files |
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Adding hyperlinks |
| -creating
a hyperlink -problems with hyperlinks |
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Adding graphs, diagrams, and tables |
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-creating diagrams -creating tables -animating diagrams -creating charts -importing Excel files |
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Making handouts, web pages, Word files, and JPGs from finished slides |
-printing
a handout directly from PowerPoint |
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Copying your slideshow to CD or memory stick |
| -in
PowerPoint 2003 -in PowerPoint 2002 -in any version of PowerPoint |
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Projecting your slideshow in the classroom |
| -advance
preparations -setting up the presentation -desperate attempts to make your slideshow appear -running your presentation once the projector is set up |
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Adding
graphs, diagrams, and tables
You can use PowerPoint to create simple graphs, tables,
and various charts/diagrams. Or,
if you are an Excel aficionado, you can import your own graphs, charts,
and tables. (If you have an image
of a chart, graph or table rather than an Excel file, you should insert
it as an image. See the images
section).
Creating diagrams
PowerPoint can automatically create six different kinds of diagrams through >Insert - Diagram. Any diagram can be moved around, resized, and customised by adding text and/or playing with the pop-up menu that appears when you create a diagram. Borders and fill colours can be changed in the Drawing toolbar. For more information on how to do these kinds of operations, see the working with text section above.
Creating tables
Go to >Insert - Table and choose the number of rows and columns you want. Then just type in the boxes. You can resize the table by dragging on the white circles around its edges.
Animating diagrams
You
can animate an entire diagram (see animation section), but I don’t think it is possible
to animate different parts to appear separately.
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Creating charts Go to >Insert - Chart and a simple chart will appear on your slide. (It looks like a graph to me, but PowerPoint has decided it is a chart). Don’t worry if you don’t like it, because you can change almost anything about it. A window will pop up where you can enter your own data, and add or delete columns or cells (by typing in them or selecting them and pressing Delete). If you right-click on different parts of the chart itself, you will see menus for customising those parts. Right-clicking on a blank part of the chart will get you to Chart Options, where you can customise many things from a single menu. |
If you have already created tables or charts in Excel, you can easily insert them into your slideshow. To avoid trouble later, you should first copy your chosen Excel file(s) into the same folder as your PowerPoint presentation. Then go to >Insert - Object and choose Create from File. Locate the file (it should now be in the same folder as your presentation) and click OK. You will then see your Excel file on your slide. You can resize it and move it like a text box (see text section). If you want to edit the chart, double-click anywhere on it, and you will then go to an in-depth view where you can select parts of it and change them. (In fact, much of your main menu bar takes on Excel editing options). To return to normal slide view, click anywhere outside the chart.
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