Finding and opening PowerPoint

PowerPoint Manual
	Finding and opening PowerPoint
	Choosing the format of your slides
	Saving your presentation
	Undoing a mistake
	Changing the background
	-solid colour -gradient -texture -pattern -picture
	What to do if one object on your slide is hidden behind another
	Working with text
	-typing and formatting text -moving an existing text box -resizing an existing text box -creating a new text box -deleting a text box -advanced options, e.g. adding a border or fill to a text box -adding or removing bullets and numbering
	Working with images
	-inserting an image -moving an image -resizing an image -deleting an image or empty image box -advanced options
	Formatting master slides (templates)
	Making a new slide
	Switching between normal, outline, and slide sorter views
	Previewing your slideshow while working on it
	Adding AutoShapes
	-inserting an AutoShape -editing an AutoShape -adding text to an AutoShape
	Adding animations
	-how to animate a slide object -changing or deleting existing animations -making two objects animate at the same time
	Adding audio
	-inserting an audio file -why can't I find and insert my audio files? -differences between Macs and PCs -animating sounds to play, pause, and stop
	Adding video
	-supported video formats -inserting a video file -advanced options (incl. full-screen projection) -what to do if you can't insert your video files
	Adding hyperlinks
	-creating a hyperlink -problems with hyperlinks
	Adding graphs, diagrams, and tables
	-creating diagrams -creating tables -animating diagrams -creating charts -importing Excel files
	Making handouts, web pages, Word files, and JPGs from finished slides
	-printing a handout directly from PowerPoint -creating a Word Doc handout -creating a web page -creating JPG files from slides
	Copying your slideshow to CD or memory stick
	-in PowerPoint 2003 -in PowerPoint 2002 -in any version of PowerPoint
	Projecting your slideshow in the classroom
	-advance preparations -setting up the presentation -desperate attempts to make your slideshow appear -running your presentation once the projector is set up

Finding and opening PowerPoint

All computers with Microsoft Office (Word, Excel, etc.) should have PowerPoint already installed. For Windows XP users, click on , then on Programs or Show All Programs. Click on the icon . (If you don’t see it, it may be hidden in the Microsoft Office folder).

Now you should see a screen like this one (minus the yellow arrows):

Many of the instructions in this manual assume you are displaying the so-called “Task Pane” (menu of options) on the right-hand side of the screen. If you do not see it, click on >View - Task Pane.

Older versions of PowerPoint: The task pane may be under >View - Toolbars - Task Pane, or there may not be one at all. If this is the case, you can still do almost everything described in this manual, since most of the task-pane menus will pop up in windows in the middle of your screen instead.

You should also have the Drawing toolbar running along the bottom of your screen (the first button on the left says Draw). If you don’t see it, go to >View - Toolbars - Drawing, and embed it in the screen by dragging it to the bottom of your screen and releasing it there. This toolbar is not necessary, but it provides shortcuts for many common actions. (As in Microsoft Word, it is possible to configure various toolbars to get shortcuts to virtually all the actions I describe below).

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